MANUAL WORK & ADMINISTRATION
Month end is too manual and takes too long
Invoicing, reconciliations, approvals and reporting, all in the same few days.
SOUND FAMILIAR?
Why does the first week of every month disappear?
The month's work is done. Then it has to be invoiced, matched, approved, checked and reported, mostly by copying figures from one place to another. It happens every month, and it always takes longer than it should.
Today
- Invoices raised one at a time from job records or timesheets
- Bank lines matched to invoices and bills manually
- Supplier bills chased for approval by email
- Figures copied into a spreadsheet to check they agree
- The management report built after everything else is done
Does this sound familiar?
The month's work is done. Then it has to be invoiced, matched, approved, checked and reported, mostly by copying figures from one place to another. It happens every month, and it always takes longer than it should.
- Invoices raised one at a time from job records or timesheets
- Bank lines matched to invoices and bills manually
- Supplier bills chased for approval by email
- Figures copied into a spreadsheet to check they agree
- The management report built after everything else is done
With Zerowait, month end runs through the month
Your accounting system stays. The routine steps happen as the work happens, so the last week is checking rather than catching up.
- Finished jobs become draft invoices, ready to check and send
- Bills are matched to orders and sent to the right approver automatically
- Records are kept in step between your job, accounting and payroll systems
- The month's figures are ready in a report, not rebuilt in a spreadsheet
- Anything that doesn't match is flagged for a person to look at
Free, usually 30 minutes to an hour. No preparation needed.
Automate routine work. Keep important decisions human.
Routine invoicing, matching and reporting run on their own. Approvals and anything that doesn't add up stay with your finance team.
Routine invoicing, matching and reporting run on their own through the month. Approvals, write-offs and anything that doesn't add up stay with your finance team; Zerowait makes sure they see it early, not on the last day.
Remove unnecessary work from people, not people from the process.
WORKING WITH YOUR TEAM
How Zerowait can help
We walk through your month end with the people who do it, step by step, then take the routine steps out of the rush using the systems you already have: through business process automation, systems integration with your accounting system and reporting that is ready when the month closes.
Let's take the rush out of month end.You've recognised the problem. Now take the next step.
- Book a free conversation30 minutes to an hour, no preparation.
- Tell us where the work piles up
- Get a straight answerWhat's worth automating, and what isn't.